When Do Tax Forms Need to Be Sent By? [Deadlines + Easy Tip Using Google Docs]

If you're a business owner, freelancer, or even just handling personal taxes, knowing when to send tax forms is critical. Missing deadlines can lead to penalties, delays, and unnecessary stress. Thankfully, with tools like Google Docs and smart platforms like Formswrite.com , managing tax-related documents can be much easier.

In this post, we’ll walk you through the most important tax form deadlines—and show you how to simplify your tax document process by turning Google Docs into fillable forms in just 1 click.

Key Tax Form Deadlines to Remember

Let’s break down the most common tax forms and their due dates in the U.S.

1. W-2 Forms

Deadline to send to employees: January 31 Deadline to file with the SSA: January 31Employers must send Form W-2 to each employee by the end of January each year. This form reports wages and tax withholdings for the previous year.

2. 1099-NEC Forms

Deadline to send to contractors: January 31 Deadline to file with IRS (paper/e-file): January 31Independent contractors who were paid $600 or more need to receive a 1099-NEC form. This deadline is the same for filing with the IRS.

3. 1099-MISC Forms

Deadline to send to recipients: January 31 Deadline to file with IRS (paper): February 28 Deadline to file with IRS (electronic): March 31Used for rent, prizes, or other income payments, this form has staggered deadlines depending on how you file.

4. Form 1095 (Health Coverage)

Deadline to send to recipients: March 1 (if mailed) Deadline to file with IRS (electronic): April 1Used for reporting health coverage provided to employees.

How to Stay on Track Using Google Docs + Formswrite

Google Docs makes it easy to create and edit tax templates. But what if you want to turn those documents into fillable forms you can send to your team or clients?

That’s where Formswrite.com comes in.

Formswrite isn’t a plugin—it’s a website. And it lets you convert your Google Docs into a fillable form in just 1 click. Whether it’s a W-9 request or a 1099 form summary, you can share editable, structured forms fast—without switching tools.

How to Use Formswrite in 3 Easy Steps

1. Create Your Tax Document in Google Docs Format your document with the fields you want filled in (e.g., name, address, SSN).

2. VisitFormswrite.comOpen the site and log in with your Google account.

3. Convert Your Doc to a Fillable Form Select your Google Doc, click “Convert,” and Formswrite instantly turns it into a form you can send and collect responses from—organized and hassle-free.

FAQ: When Do Tax Forms Need to Be Sent?

Q: What happens if I miss a tax form deadline? A: The IRS may impose fines or penalties, especially for late W-2s or 1099s.

Q: Can I file tax forms electronically? A: Yes, and it's recommended for faster processing. Most forms (like 1099-MISC) have later deadlines if filed electronically.

Q: Can I use Google Docs to manage tax forms? A: Absolutely. Google Docs is perfect for drafting and editing tax forms, and with Formswrite.com , you can make those forms fillable and shareable in seconds.