Privacy Policy of Formswrite.com

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Last Updated: November 23, 2025

1. Collection of Personal Data

Formswrite.com collects certain Personal Data from its Users.

2. Owner and Data Controller

Formswrite.com is owned and operated by Knight Security PTE. LTD., a company incorporated in Singapore. Any reference to "Formswrite.com", "Formswrite", "we", "us", or "our" within this Privacy Policy refers to Knight Security PTE. LTD. as the legal entity responsible for operating the Service.

Contact Email: [email protected]

3. Types of Data Collected

The types of Personal Data collected by Formswrite.com, either directly or through third parties, include:

  • Basic user information:
    • Email address
    • First name
    • Last name
  • Google-related data:
    • Content from Google Drive that you choose to share with our service
    • Google Forms that we create on your behalf
    • Access permissions to manage Google Forms in your account
  • Service usage data:
    • Data communicated while using the service
    • Form creation and management activities
    • Service interaction logs

Complete details on each type of Personal Data collected are provided in the dedicated sections of this privacy policy or through specific explanation texts displayed prior to Data collection.

3a. Google User Data

When you grant Formswrite.com access to your Google account data, we handle this information with utmost care and transparency:

  • Access and Usage:
    • We access your Google Drive to read documents you specifically select for form creation
    • We create and manage Google Forms in your account based on your requests
    • We only process the minimum data necessary to provide our form creation service
    • We do not access or modify any other Google Drive contents beyond what you explicitly share
  • Data Storage:
    • We temporarily process Google Doc content during form creation
    • We do not permanently store the content of your Google Docs
    • We maintain minimal logs of form creation activities for service improvement
    • All temporary data is automatically deleted after form creation is complete
  • Data Sharing:
    • We do not share your Google user data with any third parties
    • We do not use your Google data for advertising purposes
    • We do not combine Google user data with data from other sources
    • Limited sharing only occurs in these cases:
      • When required by law or valid legal process
      • To protect our rights and property
      • With service providers who assist in operating our service, under strict confidentiality agreements
  • User Control:
    • You can revoke our access to your Google account at any time
    • You can request deletion of any data associated with your account
    • You can view and manage app permissions in your Google Account settings

3b. Data Protection Mechanisms and Processing

We implement comprehensive security measures to protect your data:

  • Technical Measures:
    • End-to-end encryption for data transmission using industry-standard protocols
    • Data encryption at rest using AES-256 encryption
    • Regular security audits and penetration testing by independent firms
    • Multi-factor authentication for all system access
    • Regular automated security scanning and monitoring
  • Organizational Measures:
    • Strict access control policies based on the principle of least privilege
    • Regular security training for all personnel
    • Documented incident response procedures
    • Regular compliance audits
  • Data Processing:
    • All data processing activities are logged and monitored
    • Processing is limited to what's necessary for service provision
    • Regular data protection impact assessments
    • Clear data retention and deletion policies

4. Mandatory Data

Unless specified otherwise, all Data requested by Formswrite.com is mandatory. Failure to provide this Data may make it impossible for Formswrite.com to provide its services. In cases where Formswrite.com specifically states that some Data is not mandatory, Users are free not to communicate this Data without consequences to the availability or functioning of the Service.

5. Cookies and Tracking Tools

Formswrite.com may use cookies or other tracking tools for providing the Service required by the User, in addition to other purposes described in the present document and in the Cookie Policy, if available.

6. Processing of Data

Data processing is carried out using computers and/or IT-enabled tools, following organizational procedures and modes strictly related to the purposes indicated. The Data may be accessible to certain types of persons in charge, involved with the operation of Formswrite.com, or external parties appointed as Data Processors by the Owner.

The Owner may process Personal Data relating to Users based on various legal bases, including consent, performance of an agreement, compliance with legal obligations, public interest, or legitimate interests pursued by the Owner or a third party.

8. Place of Processing

Data is processed at the Owner's operating offices and in any other places where the parties involved in the processing are located. Data transfers may involve transferring Data to a country other than the User's own.

9. Retention Time

Personal Data is processed and stored for as long as required by the purpose for which it was collected. The Owner may retain Personal Data for a longer period if consent is given or when required by law.

10. Purposes of Processing

Personal Data is collected for purposes such as providing the Service, complying with legal obligations, responding to enforcement requests, protecting rights and interests, and detecting malicious or fraudulent activity.

11. Rights of Users

Users have various rights regarding their Data, including the right to withdraw consent, object to processing, access, rectify, restrict processing, request erasure, and receive Data in a portable format. Users can also lodge complaints with their competent data protection authority.

12. Handling “Do Not Track” Requests

Formswrite.com does not support “Do Not Track” requests. Users should review the privacy policies of third-party services used by Formswrite.com to determine if they honor “Do Not Track” requests.

13. Changes to the Privacy Policy

The Owner reserves the right to make changes to this privacy policy at any time by notifying Users on this page. It is recommended to check this page often for updates.

This section provides definitions and legal references for terms used in the privacy policy.