W-9 Digital Form: How to Create and Share It with Ease Using Google Docs + Formswrite

Handling tax paperwork like the W-9 form can be a hassle- especially when you're trying to do it digitally. Whether you're a freelancer, small business owner, or HR professional collecting taxpayer information, having a digital W-9 form streamlines the process. Fortunately, with Google Docs and Formswrite , you can create and share a W-9 digital form in just a few clicks.

In this guide, we’ll walk you through how to digitize the W-9 form using Google Docs and Formswrite. This method requires no plugin - Formswrite is a standalone website that converts your Google Docs into a fillable form instantly.

Why Use a Digital W-9 Form?

The W-9 form is a standard IRS document used to collect a person’s name, address, and taxpayer identification number (TIN). Businesses use it to prepare 1099 forms at year-end. Instead of printing, scanning, or emailing PDFs, a digital W-9 form:

1. Saves time and paper

2. Reduces errors and back-and-forth

3. Makes storage and retrieval easier

4. Works seamlessly with your Google Workspace tools

How to Create a W-9 Digital Form with Google Docs and Formswrite

1. Start with a W-9 Template in Google Docs

Open Google Docs and either:

1. Use an existing IRS W-9 template, or

2. Copy and paste the contents from the official IRS W-9 form

Format the fields you'd like others to fill (like Name, SSN, Business Type, etc.) clearly using underlines or brackets.

2. Prepare the Document for Conversion

Ensure the document includes all required form fields in a logical flow. Use bold or headings to separate sections like:

1. Personal Information

2. Taxpayer Identification Number

3. Certification and Signature

Keep it simple and scannable - Formswrite will convert what’s visible.

3. Visit Formswrite.com

Head over to Formswrite - a powerful tool that converts your Google Docs into an interactive form in 1-click . No installations or plugins are required.

4. Connect Your Google Account

Login and allow Formswrite to access your Google Docs. It’s secure and only uses the documents you select.

5. Choose Your W-9 Google Doc

Pick the W-9 form you created. Formswrite will analyze the layout and generate a digital form automatically.

6. Share the W-9 Form with Recipients

Once your W-9 form is converted, Formswrite gives you a shareable link. Send it to contractors or employees, and they can fill it out online—no need for printing or scanning.

SEO-Optimized Tip: Use W-9 Digital Forms to Stay Organized

Using a W-9 digital form not only improves workflow but also keeps your documentation in one place. Pairing Google Docs with Formswrite means no more chasing down paperwork or reformatting files manually.

Frequently Asked Questions (FAQ)

Q: Is Formswrite a Google Docs plugin?A: No, Formswrite is a standalone website—not a plugin. It connects with your Google Docs to generate forms, but nothing is installed on your browser or Docs account.

Q: Is it safe to use Formswrite with sensitive documents like W-9s?A: Yes, Formswrite uses secure authentication with Google and doesn’t store your document content without permission.

Q: Can I use Formswrite to collect digital signatures?A: Yes! Once your W-9 form is live, Formswrite supports digital fields, including typed or drawn signatures.

Q: Do I need a paid account to use Formswrite?A: Formswrite offers both free and paid plans depending on your usage volume and customization needs.