Letter Format on Google Docs: A Step-by-Step Guide

Google Docs is a versatile tool for writing and formatting documents, including professional and personal letters. Whether you're drafting a business letter, a cover letter, or a formal request, Google Docs provides easy-to-use formatting options to create a polished document. In this guide, we'll walk you through the steps to properly format a letter in Google Docs.

Steps to Format a Letter in Google Docs

1. Open a New Document

1. Go to Google Docs and sign in.

2. Click on Blank Document to start a new letter.

2. Set Up the Page Layout

1. Click on File > Page setup to adjust margins. The standard margin for a letter is 1 inch on all sides .

2. Select Letter (8.5" x 11") if you're printing your letter.

3. Click OK to save your settings.

3. Choose a Professional Font and Size

1. Go to the toolbar and click on the Font dropdown.

2. Recommended fonts for a formal letter: Times New Roman, Arial, or Calibri .

3. Set the font size to 12 pt for readability.

4. Add the Sender’s Information

1. At the top left corner, type your name and address.

2. Include your email and phone number if necessary.

3. Press Enter twice to create space for the date.

5. Insert the Date

1. Type the current date in the format: Month Day, Year (e.g., February 21, 2025).

2. Press Enter twice to separate it from the recipient’s details.

6. Add the Recipient’s Information

1. Include the recipient’s name, title, company, and address .

2. Double-check for accuracy before proceeding.

7. Write the Salutation

1. Begin with “Dear [Recipient’s Name],”

2. If you don't know the name, use “Dear Hiring Manager,” or “To Whom It May Concern,” .

8. Structure the Letter Body

1. Keep paragraphs single-spaced with a blank line between them.

2. Use a clear and professional tone .

3. Stick to the main purpose of the letter in 2-3 short paragraphs.

9. Close the Letter Professionally

1. End with a formal closing like “Sincerely,” or “Best regards,” .

2. Press Enter twice and type your full name.

3. If sending a printed letter, leave space for your signature .

10. Save and Share the Letter

1. Click File > Download as > PDF to save a copy.

2. Click Share to send via email.

Bonus: Use Formswrite.com for Letter Templates

If you want a ready-to-use letter template, visit Formswrite.com . This website offers customizable letter formats, saving you time and effort.

FAQ

1. What is the correct format for a letter in Google Docs?

A formal letter should include the sender’s and recipient’s details, date, salutation, body, closing, and signature, following standard business letter formatting.

2. Can I use Google Docs to create a cover letter?

Yes! Google Docs allows you to format and save a professional cover letter in Word, PDF, or Google Docs format .

3. What font should I use for a professional letter?

Use Times New Roman, Arial, or Calibri, size 12 , for a clean and professional look.

4. How do I align my text properly?

Business letters are typically left-aligned with single-spacing and a blank line between paragraphs.