I-9 Form Digital Signature: How to Simplify the Process with Google Docs and Formswrite

In today’s fast-paced digital workplace, efficiency and compliance are more important than ever - especially when it comes to HR paperwork. The I-9 form , required by U.S. employers to verify the identity and employment authorization of employees, is one of the most essential documents in the hiring process.

But completing and signing the I-9 form manually can be time-consuming and error-prone. The solution? Go digital. In this blog post, we’ll show you how to digitally sign the I-9 form using Google Docs and convert it into an interactive form using Formswrite.com , a one-click tool that transforms any Google Doc into a fillable form - no plugin required.

How to Add a Digital Signature to the I-9 Form Using Google Docs and Formswrite

Step 1: Prepare the I-9 Form in Google Docs

Start by opening a Google Doc and either copy-paste or upload the contents of the I-9 form into the document. You can also use an existing I-9 form template if available.

Step 2: Insert Signature Fields

Add a placeholder like [Employee Signature] , [Employer Signature] , or simply “Sign Here” in the appropriate sections. This makes it easier for others to understand where to add their signatures later.

Step 3: Go to Formswrite.com

Head over to Formswrite.com a powerful online tool that lets you convert your Google Docs into fillable forms in just one click. No downloads, installations, or plugins necessary.

Step 4: Connect Your Google Account

Click the “Get Started” button and securely connect your Google account. Select the Google Doc containing your I-9 form.

Step 5: Convert Your Doc into a Fillable Form

With one click, Formswrite will turn your I-9 document into a live, fillable form. It recognizes fields like names, dates, and signature areas automatically, or you can manually adjust them as needed.

Step 6: Send and Collect Digital Signatures

Once the form is ready, share it via link or email. Recipients can fill out the form—including adding digital signatures —on any device. No printing, scanning, or physical handling required.

Step 7: Download or Store Completed Forms

Once completed, you can download the signed I-9 form as a PDF or store it securely in your Google Drive for compliance and auditing purposes.

Why Use Formswrite for I-9 Digital Signatures?

1. ✅ No plugin required

2. ✅ Works seamlessly with Google Docs

3. ✅ One-click form creation

4. ✅ Mobile-friendly and secure

5. ✅ Ideal for remote hiring

Whether you're onboarding one new hire or managing a remote team, Formswrite simplifies digital signature collection for I-9s and more —without the hassle.

Frequently Asked Questions (FAQ)

Q1: Is a digital signature legally valid for the I-9 form?A: Yes. According to USCIS guidelines, employers may use electronic signatures as long as the system meets compliance requirements, such as timestamping and recordkeeping. Formswrite helps streamline this process.

Q2: Do I need to install any plugin to use Formswrite with Google Docs?A: No, Formswrite is a website—not a plugin. Just visit Formswrite.com , log in with your Google account, and you're ready to go.

Q3: Can I collect signatures from mobile devices?A: Absolutely. Forms created via Formswrite are mobile-responsive and easy to fill out on phones, tablets, or desktops.

Q4: Can Formswrite be used for other HR forms?A: Yes! Formswrite is perfect for NDAs, W-4s, onboarding checklists, and any document you create in Google Docs.