Google Form QR Code Check-In: A Smart Way to Simplify Event Attendance

Managing attendance doesn’t have to be a hassle. With Google Forms , you can collect check-ins effortlessly—and when paired with a QR code , the process becomes even faster and more seamless. Whether you're organizing an event, training session, or team meeting, using a Google Form QR code check-in can streamline your process and enhance the experience for attendees.

In this post, we’ll walk you through how to set up a Google Form for QR code check-ins and introduce you to a helpful tool, Formswrite , that converts your Google Docs into Google Forms in one click.

💡 Note: QR code check-ins are not yet available directly on Formswrite, but the feature is coming soon!

Step-by-Step: How to Create a Google Form QR Code Check-In

1. Create Your Google Form

Start by opening Google Forms . Create a new form and add fields like:

1. Full name

2. Email address

3. Time of arrival

4. Optional: Department, reason for visit, etc.

Make sure to set necessary fields as required .

2. Adjust Form Settings for Check-In

Go to the settings gear in the top-right corner of the form. Under the "Presentation" tab:

1. Enable "Show link to submit another response" if you expect multiple check-ins from the same device.

2. Turn off "Limit to 1 response" unless you want to restrict entries.

3. Generate a Shareable Link

Click the "Send" button on the top right. Select the link icon (🔗), then click “Shorten URL” for a cleaner link.

4. Convert the Link to a QR Code

Use a free online QR code generator. Paste your shortened link and generate your QR code.

5. Print or Display the QR Code

Now that your QR code is ready:

1. Print it and place it at the check-in desk

2. Display it on a screen for attendees to scan

3. Include it in emails or invites

Scanning the code brings attendees straight to your form—no typing required!

Pro Tip: Speed Up Form Creation with Formswrite

Instead of building your Google Form from scratch, try Formswrite —a website (not a plugin!) where you can convert any Google Doc into a form with just one click . Simply structure your Google Doc like a questionnaire, upload it to Formswrite, and watch it auto-convert into a fully functional Google Form.

📣 While QR code check-ins aren’t available yet on Formswrite, this time-saving feature is coming soon . Stay tuned!

FAQs

Can I track check-in times with Google Forms?

Yes! Google Forms automatically timestamps each submission. You can view this data in the linked Google Sheet.

Is Formswrite free to use?

Formswrite offers both free and premium plans. For basic form conversions, the free version is a great starting point.

Does Formswrite require installation?

No. Formswrite is a website, not a plugin—so there's nothing to install. Just visit Formswrite.com and get started.

Can I customize the look of the form?

Yes, within Google Forms you can add images, change themes, and tweak colors to match your brand.

Using a Google Form QR code check-in method saves time, reduces manual errors, and gives attendees a smooth and professional experience. And with tools like Formswrite , building these forms becomes faster than ever.

Try Formswrite today and simplify your form creation process—QR code support is just around the corner!