Google Form QR Code Attendance: A Smart Way to Track Participants

Tracking attendance manually is tedious, time-consuming, and prone to error. Thankfully, Google Forms offers a simple, paperless solution: using QR codes for attendance. This modern method is especially useful in classrooms, training sessions, workshops, or any event where you need a fast and efficient way to log participants.

If you’re already using Google Docs for your planning or content creation, you’ll love Formswrite.com — a smart tool that allows you to convert your Google Docs into a Google Form with just one click. It’s not a plugin; it’s a website that simplifies your form creation workflow. While the QR code attendance feature is not yet available on Formswrite , the team is working on it and it's coming soon!

Let’s walk through how you can use a Google Form and a QR code to track attendance, step-by-step.

How to Use Google Form QR Codes for Attendance

1. Create a Google Form for Attendance

Start by opening Google Forms and create a new form. Include the following fields:

1. Name

2. Email (if needed)

3. Date

4. Additional identifiers (like student ID or department)

Make sure the form is easy to fill out, especially on mobile devices.

2. Copy the Form’s Shareable Link

Once your form is ready, click the “Send” button in the upper-right corner. Choose the link icon (a chain symbol), then click “Copy” to grab the shareable URL.

3. Generate a QR Code

Go to a QR code generator or simply type “QR code generator” into Google. Paste your Google Form URL into the generator and download the QR code.

4. Display the QR Code

Print the QR code or display it digitally on a projector, monitor, or shared screen. You can also insert it into presentation slides or posters at event entrances.

5. Participants Scan and Submit

Participants scan the QR code using their smartphone cameras, which redirects them to your Google Form. They can fill in their information and submit it instantly.

6. View Attendance in Real Time

Responses are automatically saved to the linked Google Sheet. You can view or export attendance data anytime, with no manual entry required.

Bonus: Use Formswrite to Speed Up Form Creation

If your attendance form content is already outlined in a Google Doc, head over to Formswrite.com . This one-click tool converts your Google Doc into a ready-to-use Google Form , saving you valuable time. It's great for educators, HR teams, and event organizers who frequently repurpose documents into forms.

While QR code integration is not live yet on Formswrite , stay tuned — this feature is coming soon!

FAQs

Q: Can I track who scanned the QR code without submitting the form? A: No. The QR code simply opens the form. To track attendance, participants must submit the form after scanning.

Q: Is Formswrite a Google Forms plugin? A: No. Formswrite.com is a standalone website — not a plugin — that converts your Google Docs into Google Forms in just one click.

Q: Can I customize my QR code? A: Yes, most QR code generators allow customization like adding logos, changing colors, or adjusting shapes.

Q: When will Formswrite support QR code attendance? A: This feature is in development and coming soon to Formswrite!