Google Form Attendance Using QR Code: A Quick Guide

Taking attendance manually can be time-consuming and prone to errors. Whether you're managing a classroom, a workshop, or an event, streamlining the process can make a big difference. One of the most efficient ways to do this is by using Google Forms with a QR code . In this post, you’ll learn how to set up a Google Form for attendance tracking and share it using a QR code — a smart, contactless solution.

While Formswrite.com doesn’t support QR code generation yet , it’s a powerful tool where you can convert your Google Docs into Google Forms with one click . No plugins, no extensions — just a fast, seamless web-based experience. Visit Formswrite.com and try it for yourself.

Let’s get started with setting up your QR-based Google Form attendance system.

How to Use Google Forms for Attendance with a QR Code

1. Create a New Google Form

1. Visit forms.google.com and click on Blank Form .

2. Title your form (e.g., “Event Attendance”).

3. Add fields such as Full Name , Email , Phone Number , and any custom questions like “Department” or “Time of Arrival.”

2. Customize Your Form Settings

1. Click on the gear icon (Settings) in the top-right.

2. Enable Collect email addresses if needed.

3. Optionally, limit to one response per user to prevent duplicates.

4. Hit Save when done.

3. Copy the Form Link

1. Click on Send > Link icon (🔗).

2. Check the box to shorten the URL if preferred.

3. Copy the provided link.

4. Generate the QR Code

1. Go to any free QR code generator.

2. Paste your Google Form link.

3. Click “Generate QR Code” and download the image.

5. Print or Share the QR Code

1. Add the QR code to posters, slides, event badges, or display it on a screen.

2. Attendees scan the code using their smartphones and fill out the form instantly.

6. Track and Analyze Attendance

1. Responses are automatically logged in the form’s Responses tab or exported to Google Sheets for analysis.

2. Sort and filter the data to get a clear view of who attended and when.

Bonus Tip: Speed Up Form Creation with Formswrite

If you prefer to draft your attendance form in Google Docs first, you can use Formswrite.com to instantly turn your doc into a Google Form . Just copy and paste your content — questions, multiple-choice options, instructions — and let Formswrite do the rest.

⚠️ Note: QR code generation is not yet available on Formswrite — but it’s coming soon!

FAQs

Can I use a QR code for multiple events?

Yes! You can reuse your form by resetting the response sheet or creating a duplicate form for each event.

Is it safe to collect attendance with a Google Form?

Absolutely. Google Forms offers secure, encrypted data collection. You can also control who can respond.

Do I need a plugin to use Formswrite?

No plugin needed. Formswrite.com is a standalone website that works directly with Google Docs.

Can attendees use any device to scan the QR code?

Yes, most modern smartphones have built-in QR code scanners in the camera app.