Free Digital W-9 Form: How to Create One Using Google Docs and Formswrite

If you're a freelancer, contractor, or business owner, chances are you've filled out or collected a W-9 form . But what if you could digitize the entire process using a tool you already know— Google Docs ? Even better, what if you could convert your W-9 template into a fillable form with just one click ? That’s exactly what Formswrite.com does.

In this post, we’ll walk you through how to create a free digital W-9 form using Google Docs and Formswrite , an easy-to-use online tool that turns your document into a fillable form—no plugins, no installs, just pure efficiency.

What is a W-9 Form?

The IRS Form W-9 is a request for taxpayer identification number and certification. It's used primarily by employers and businesses to collect the Taxpayer Identification Number (TIN) of independent contractors or vendors. It's a crucial document during tax season and should be collected and stored securely.

How to Create a Free Digital W-9 Form in 5 Easy Steps

1. Open Google Docs

Start by logging into your Google account and opening Google Docs . If you don’t already have a W-9 template, you can easily find one online or recreate the format using IRS guidelines.

2. Format the W-9 Template

Make sure your W-9 template includes all necessary fields:

1. Name and business name (if any)

2. Federal tax classification

3. Address

4. TIN (SSN or EIN)

5. Signature and date

Double-check to ensure your template is professional and clearly labeled.

3. Save the Document in Google Drive

Once your W-9 form is ready, save it in your Google Drive. Keeping it stored online makes it easier to access and share securely.

4. Visit Formswrite.com

Go to Formswrite.com —a simple web-based tool (not a plugin) that lets you convert your Google Docs into a digital form in just one click . It works seamlessly with Google Drive.

5. Convert to a Fillable Form

After logging in with your Google account:

1. Select your W-9 document

2. Click “Convert to Form”

3. Within seconds, your document becomes an interactive form you can share, fill out, and collect responses digitally

It’s that simple. No code, no complex form builders—just one click .

Why Use Formswrite for W-9 Forms?

1. ✅ No installation – It's a website, not a plugin

2. ✅ 1-click conversion from Google Docs

3. ✅ Ideal for freelancers, agencies, and small businesses

4. ✅ Secure & user-friendly

If you're managing multiple W-9s, this tool can save you hours of manual work and make your process paperless.

Frequently Asked Questions (FAQ)

Q: Is Formswrite really free to use? A: Yes, Formswrite offers a free plan to convert Google Docs into forms. Premium options are available for more advanced needs.

Q: Is this secure for handling tax forms like the W-9? A: Yes, Formswrite uses secure Google authentication and encryption to protect your documents.

Q: Can I collect digital signatures using Formswrite? A: Absolutely. Formswrite supports form submissions including fields like name, TIN, and digital signatures.

Q: Do I need to install any software? A: No. Formswrite is entirely web-based. No installations or browser extensions required.