Free Digital W-9 Form: How to Create One Using Google Docs and Formswrite

If you're a freelancer, contractor, or business owner, chances are you've filled out or collected a W-9 form . But what if you could digitize the entire process using a tool you already know— Google Docs ? Even better, what if you could convert your W-9 template into a fillable form with just one click ? That’s exactly what Formswrite.com does.

In this post, we’ll walk you through how to create a free digital W-9 form using Google Docs and Formswrite , an easy-to-use online tool that turns your document into a fillable form—no plugins, no installs, just pure efficiency.

What is a W-9 Form?

The IRS Form W-9 is a request for taxpayer identification number and certification. It's used primarily by employers and businesses to collect the Taxpayer Identification Number (TIN) of independent contractors or vendors. It's a crucial document during tax season and should be collected and stored securely.

How to Create a Free Digital W-9 Form in 5 Easy Steps

1. Open Google Docs

Start by logging into your Google account and opening Google Docs . If you don’t already have a W-9 template, you can easily find one online or recreate the format using IRS guidelines.

2. Format the W-9 Template

Make sure your W-9 template includes all necessary fields:

1. Name and business name (if any)
2. Federal tax classification
3. Address
4. TIN (SSN or EIN)
5. Signature and date

Double-check to ensure your template is professional and clearly labeled.

3. Save the Document in Google Drive

Once your W-9 form is ready, save it in your Google Drive. Keeping it stored online makes it easier to access and share securely.

**4. Visit **Formswrite.com

Go to Formswrite.com —a simple web-based tool (not a plugin) that lets you convert your Google Docs into a digital form in just one click . It works seamlessly with Google Drive.

5. Convert to a Fillable Form

After logging in with your Google account:

1. Select your W-9 document
2. Click “Convert to Form”
3. Within seconds, your document becomes an interactive form you can **share, fill out, and collect responses **digitally

It’s that simple. No code, no complex form builders—just one click .

Why Use Formswrite for W-9 Forms?

1. ✅ **No installation **– It's a website, not a plugin
2. ✅ **1-click conversion **from Google Docs
3. ✅ Ideal for freelancers, agencies, and small businesses
4. ✅ Secure & user-friendly

If you're managing multiple W-9s, this tool can save you hours of manual work and make your process paperless.

Frequently Asked Questions (FAQ)